If by the end of the year just gone, your business was in a bit of a disorganized mess, then your 2019 resolution should be to straighten everything out. It’s massively important that you do, as your everyday practices and processed stand no chance whatsoever of being optimized if they aren’t organized.
To find three ways you can keep your business better organized throughout the duration of 2019, make sure to read on.
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Build a process flow diagram
What is aprocess flow diagram? As documented by 6Sigma, a process flow diagram is an organizational tool that will allow you to sort out your process steps and place them in sequential order with ease. They are regarded as being effective plans that help to resolve a host of different issues relating to process improvements. To build and design your own process flow diagram, you would have to follow this bail procedure:
- Define your process
- Discuss your boundaries
- Lay out the process stages
- Place them in order
- Use arrows to dictate the direction of your flow
- Review the process
An example process flow diagram for the selling of an item online would be as follows:
Receive order > Check credit > Check inventory > Enter shipping process > Order shipped > Customer charged
By taking some time to sit down and draw up a process flow diagram with the crack team of experts that surround you, you’ll soon find your business looking and feeling far more organized.
Manage your expenses
As a business owner, you probably understand just how frustrating managing expense reports can be. When you lose a track of these reports, everything gets just that little bit harder — they become incredibly difficult to record and re-organizing them turns into a very distracting and hassling task. It is for these reasons why staying on top of your expense management and organization is paramount.
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First and foremost, this means taking time out of each week to record information pertaining to each purchase and transaction that took place in the past seven days. You should also document and file receipts, ensuring that copies of your invoices and payments are kept and filed. As well as all of this, you should review unpaid bills and keep a track of the payments that you are owed.
Improve your scheduling system
Being able to manage your time effectively is paramount if you want to keep your business better organized, especially when it comes to your own personal schedule. Quite simply, you cannot be leaving it until the last minute to prepare for an important meeting — you have to put plans into place well in advance of every important meeting or video chat that you attend. To ensure that this is the case, you need to improve your scheduling system. By doing so, you will be able to organize your schedule collaboratively with the people that you meet with.
If there’s one thing that you resolve to do in 2019, let it be to organize your business. This should involve you building a process flow diagram, managing your expenses, and going paperless wherever and whenever you can.